Managing a volunteer’s availability allows you to find the volunteers who are available when you need them. Much like creating skills and equipment items, you can also create different times that your volunteers are available. Some organizations choose a broader approach and track:
Weekday – Days
Weekday – Evenings
Other organizations like to get very specific asking about particular shifts that volunteers are available:
Monday: 9am – 1pm
Monday: 1pm – 5pm
Tuesday: 9am – 1pm
Tuesday: 1pm – 5pm
You want to create the availabilities that are best for how your organization operates. To give you some more ideas, please view the attached document. Once you have created these availabilities you can run searches on a specific availability or several of them. You can also run a search on who is available Monday: 9:00am – 1:00pm and has the Interest Category of Mentoring. By creating these availabilities and tracking them for each volunteer, you can now find the right volunteers at the right time.
When adding a new availability in CERVIS, you will give it a 4-digit number which we refer to as the Availability Code. The Availability Code determines the order that the availabilities are displayed to the volunteer. The volunteers will not see the availability code, but it gives you the ability to list them in whatever order you choose.
For information about how to add, update, or view availability inventory follow the link HERE.