Restrict Event Registration to Certain Volunteers or Groups

To restrict event registration based on specified criteria, please follow the steps below:

1. Login to your CERVIS account.
2. Click on the "Search/Manage Existing Events" link under the "Event/Project Management" section of the Main Dashboard.
3. Locate the event in question in the list of events and click on the “Update / Edit Event” icon ().
4. Specify the desired restriction criteria. The following options are available:
• Gender: tracking of gender must be enabled in the System Configuration.
• Age Range: tracking of birth date must be enabled in the System Configuration.
• Background Check Status: tracking of background check status must be enabled in the System Configuration.
• Custom Fields: any of the Custom Selection List Fields that are created in the System Configuration can be used as a restriction.
• Checklist Items: completion of any of the Checklist Items created in your system can be used as a restriction.
• Group Membership: association with a particular Group or Groups can be used as a restriction.
• Please note that for fields that have the “Any/All” options, the “Any” option means that only volunteers with at least one of the selected items will be able to register. The “All” option means they must have each of the selected items on their profile in order to register.
5. Click the "Update Event Details" button to complete the action.

Please Note: The system does not inform volunteers of restrictions on an event. When a volunteer tries to register for an event and does not meet any of its restrictions, they will be notified that they do not meet the “established requirements” for the event and will not be allowed to register. Because of this, you may want to note the restriction(s) in the event description so that they are not surprised when they attempt to register. The only exceptions to this are age and gender restrictions. The system will notify volunteers of the reason they were unable to register and give them an opportunity to change the field on their profile.